A successful project cannot be run without a list of tasks or a roadmap. Using these four crucial steps, you can transform a disorganized pile of work into a successful, organized one.
1. Know and Take Care of Your Stakeholders
The success of a project is a big thing as it impacts all stakeholders. BrightLeaf Digital values clear communication ensuring every project is on track and it achieves the expectations of the clients. The agency provides WordPress tools and automated digital marketing solutions to help expand your online business presence. Before you start, list everyone affected by the project, from team members to investors.
Every stakeholder does not require an equal degree of attention. Put them on a Power/Interest Grid. This will assist you in determining who should be updated on a daily basis and who should be provided with a monthly summary only. An effective communication strategy will help keep the right individuals informed without getting overwhelmed.
2. Break the Work into Small Pieces
It is impossible to address a complete project simultaneously. Instead, use Breakdown Structures to visually display the project for better understanding:
- Product Breakdown (PBS): This is a list of the ultimate products you will deliver.
- Work Breakdown (WBS): Converts those findings into precise and implementable actions.
- Organizational Breakdown (OBS): Allots task to a certain number of people or a team of people.
By taking a project and subdividing it into small categories makes management and tracking of the project easier.
3. Map Out Your Timeline
Once you know what to do, you need to decide when to do it. A Gantt Chart is the best tool for this. It acts as a visual timeline that shows:
- How long each task will take.
- Which tasks must finish before the next one begins.
- Important milestones and deadlines.
This visualization helps you spot potential delays before they happen.
4. Prepare for Risks
No project goes perfectly. To avoid being caught off guard, create a Risk Management Plan. This involves three simple actions:
- Identify: Brainstorm on possible way things can go wrong.
- Analyse: Find out what risks are most likely to occur and what ones would do the greatest amount of damage.
- Plan: Develop a “Plan B” to overcome the greatest risks.
Build Your WordPress Toolkit
There is no need of costly software to process projects. Using the GravityOps Bundle [a set of plugins], you can make your WordPress site a command centre. GravityOps collaborates with Gravity Forms to develop Kanban boards. You are able to make a form where you can put your tasks and then divide them into columns such as To Do or Done, and you can keep track of all of it through your own dashboard.
In contrast to third-party apps with WordPress, you are able to get full ownership of your data and complete control over the appearance of your workflow.
